Your Own Business: The First Steps
What an exciting feeling you must be having at this time. You have finally made the choice to “chuck it all” and go into business for yourself. You dream of the freedom from your unreasonable boss and the wonderful feeling of writing your own paycheck. It’s a lifelong journey that has to start at the first step – the very beginning.
It is my goal to take everything all those books say and boil it down to a real action plan that is a simple as it can be. Basically making it like a recipe. You really don’t need all that filler; you just need to know how to get started. A bunch of fluff isn’t going to help; in fact it slows you down. Instead of reading, you should be doing!
This section will be those most difficult first steps of just getting started. Effectively launching your business and then growing it for success are their own rare steps in the future. For now, I’ll have to assume you have an idea already and have researched it enough to know that it is a good idea and has a bunch of customers clamoring for your product or service. Please be sure you have a good quality product and/or superior service. You are not trying to make a quick buck; you want to have a business that lasts.
I also have to assume that you already have some sort of sustain network in place, trusted friends, specialized advisors like accountants and/or lawyers, and a maybe a mentor with excellent opinions. If you don’t have them, you can pick them up along the way. But you’ll need them all at some point.
You probably want to know what qualifies me for writing about this. Academically, I have an MBA in Entrepreneurship and Marketing. Professionally, I have been a consultant for many entrepreneurs, I worked at a home business franchise company for several years, and I have a few successful entrepreneurial ventures of my own. I already helped my own family set afloat a very successful online business selling premium pashmina and cashmere products. I’m not a super high entrepreneur, but I’m successful and happy. My meaningful skill is online ecommerce, but the following ideas are applicable to starting any kind of business.
How to Establish Your Business
This first part is really what most people don’t know how to do. It’s the basic course of action of truly setting up the business. All the good ideas in the world have to start at the beginning. It’s not the fun part, but it has to be done.
It may seem elementary to you, but why haven’t you done it however?
So, let’s start from the start.
1) Giving Your Business a Name
Your business’ name is important. It is your customers’ first impression and your public identity. You probably want to choose a name that is specialized, but also may keep up some meaning to you and your possible customers. My personal and specialized opinion is to not get too elaborate with your name. Make it simple and direct so you don’t have to waste a lot of time branding or explaining to your customer just what it is you do or sell.
For example, for my family’s business selling pashmina products, we decided to go with The Pashmina Store. There is no question what the business is. Simple and direct…and the URL was obtainable (which is very important).
Most people have a desire to name their business after themselves, using something like their family name, their first name, or their initials. This is a perfectly permissible; as long as you get the idea across about what it is you are selling. For example, if you are selling raincoats and your name is Smith, you may call your business Smith’s Raincoats or already Raincoats by Smith.
Take the time you need to select on a business name that you’re happy with, says what you do, and has a good URL for a website. You should run your name choices by your friends and family to gauge their reaction and to get their thoughts.
2) Register Your URL
I know, you just decided on a name and have nothing close to a legal business however. But I suggest snapping up the best obtainable URL (or web addresses) as soon as you can. In this day and age, your website and the URL will be a large part of you business identity. It will also be the source of your email addresses, so getting a good URL matters. We were lucky enough to get http://www.thepashminastore.com for the pashmina and cashmere business, I hope you are as fortunate for your venture.
It is best to probe obtainable URLs already as you decide on a company name. Try to get the URL of your exact business name, or as close as possible. I suggest getting a “.com” instead of “.net” or other since that is what most people know.
You can research names and register at websites such as Register.com and GoDaddy.com. There is a small fee, but it is worth it if you are serious about your business. These two sets already will help you inexpensively set up and great number a website and email service.
3) Your Business’ Legal Organization
Next, you will have to determine what legal structure is best for your new business. Early in a business’ life, a only proprietorship is most shared. However, it is advantageous to know the different types of legal business structures before you decide for certain. You’ll need to know all about them as you grow, in any event.
You’ll most likely want to discuss the options with your accountant and/or attorney in addition. To get you started, here are the three most shared forms of business.
1. Proprietorship. As mentioned earlier, this is the most popular structure when starting a new small business. It is also the easiest to start. In most states and cities, all it typically requires is a D.B.A. (“doing business as”) and a tax ID number, which would likely be your Social Security number.
A proprietorship provides you the maximum amount of control over your business…but it also leaves you the most possible liability. In short, you are personally accountable for your business and all of its debts and legal issues.
2. Partnership. This form of business is shared if your business requires you to take on a business partner for expert knowledge or financial needs. A partnership is a legal definition of your business relationship and defines which party is responsible for what aspect of the business venture.
For example, you may be the engineering kind who can make the product. Another person may be the talkative kind who can sell sand in the desert. however another person may be the main financial backer. in any case your circumstances, a partnership allows you to define each person’s part in the business and put it down on paper in a legal manner.
3. Corporation. This is the most official and potentially complicated legal form of business. This is also the most expensive kind of business entity, but it does provide everyone involved the least amount of liability.
It is very shared to start as a proprietorship or partnership and then change to a corporation after the business is established and growing.
4) Business Registration
Again, most likely you will start as a only proprietorship. the time of action is very simple and inexpensive. But the time of action can vary a bit between states and already cities and counties.
The goal here is to get your business name registered as a D.B.A, or “doing business as”. You will need this in most areas to open a business checking account. The fees are typically minimal, but vary on your location. Your County Registrar is most likely to be the office you will need to contact to ask about what the time of action is to get your D.B.A. The methods will vary by location and in some scarce instances you may not already have to register. Just be sure to ask about all of the steps to make sure you’re covered.
After you have made some calls or used the Internet to find out the steps in your area, you will most likely need to go fill out paperwork at the government office that handles the registration. The good news is that the paperwork is generally light and the wait is not too long. They or you will be responsible for checking to make sure the DBA name is not already taken, and in many situations you will be able to check on the Internet before you already go.
After the paperwork and name check, you will have to pay a fee, which is generally small. Once it is all done, be sure they give you a notarized copy of your registration as you will need it at the bank to open a business bank account and possibly for other things.
I wish to remind you that what I offer are general guidelines and information to help get you started. It is always a good idea to discuss your options with an accountant or lawyer to determine what is best for you and your individual circumstances.
5) Obtaining a Business Address
This is a step that you can skip if you simply plan to use your home address or an existing business location as your address. But in most situations, you’ll start working out of your home and probably wish to protect your privacy and create an aura of having a larger business by getting a new business address.
This course of action is as simple as going to the post office or a private mail box center (PMB) such as The UPS Store. I suggest a PMB over the post office because you can usually use a street address and list your box number as a “suite” to help create a more positive image versus having your address be a P.O. Box number.
6) Your Business Phone Numbers
Like the business address, you can skip this step if you plan on using an existing phone number. But you should consider adding a second phone number to your home or office to be used just for your new business. You can already get what is called an “overlay” and put a new phone number on top of your existing phone. It will go to the same phone as you have now, and in most situations you can assign a different ring tone so you know it is for the business.
A toll-free number is also an important item to have, but you don’t have to have it right out of the gate. But studies show that customers are more likely to contact you if you have a toll-free number. They are not that expensive to set up and the charges are based on usage, so if you use it a lot you should be getting more than enough business to cover the expense.
Remember that you phone voice is important. Talk with a smile – the customer can hear that smile. Be sure you have a pleasant and specialized sounding message for your voice mail in addition. And call back your customers who leave messages as fast as you can. Your competition probably isn’t taking care of them fast, so you should.
7) Business Banking Account Formation
Having a separate business banking account is advised since it will help you keep your financial records straight. It will save you a lot of time during tax season to keep your business and personal spending separate. I suggest using a larger bank, such as Bank of America or Wells Fargo, which serves the business community. They will offer a wider range of sets and possibly be a good source of business loans to help fund your growth.
You may want to call several edges in your area to compare their small business service options and the associated fees. Once you decide on the right bank for your needs, make sure you know what paperwork to take when you open the account. In most situations they will require at the minimum your notarized D.B.A certificate.
8) Logos, Business Cards, Letterhead and Such
Some people may tell you to invest lots of money upfront to develop a great logo and then put it on expensive letterhead. These people have never started a business on a budget. While you do want to appear specialized, you can do just fine with your own computer and printer while you wait to grow big enough to provide such materials.
Most likely your information processing program or other such program already has a letterhead template. That is fine to use for now. Choose a nice font for your new “logo” and use some color for it, if you wish. Do buy some nice paper to put it on. Then simply print out as needed.
On your letterhead, make sure you get all of your important information across in a specialized way. In general, you’ll want to include your business name, mailing address, phone number, fax number and email address.
The same goes for business cards and envelopes. You can buy nice envelopes and business card stock and use your existing program templates to create specialized materials as needed.
Having a designed logo or company motto on your letterhead is a personal choice. Make sure it looks good and reflects the business. Also make sure it looks good when it is made very big or very small since it will be used in various formats.
The Next Steps
Once you finish Step 8, you’re in basic business shape. It is difficult to tell you what to do next since there are so many types of business and different ways to go about it.
In general, you’ll need to start letting people know about your business and getting customers. This may average developing a website that sells products or contributes your sets. It can be as simple as handing out business cards to everyone you meet. Or maybe it is “hitting the pavement” and meeting people to tell them what you are doing.
But there are a few things to keep in mind that relate to any business. The Nike slogan has it right when they proclaim “Just Do It.” Nobody is coming to you, so you have to reach out to them. And it takes time and effort. Yes, you do have to “work” and “sell” no matter what those advertisements may potential for their wonderful business opportunity.
Here’s the “secret” to success: You will have to work harder than your competition, treat your customers better than your competition, offer a better product and or service than your competition, just plain be better than the rest. Yes, that is the secret!
My first job out of college was as an executive recruiter, a headhunter. I was successful at this job. In fact, I was one of the tops in the nation. It wasn’t because I was naturally better than anyone else, it was because I worked harder and I worked consistently. Have a plan for the day, the week, the month, the year…and do it consistently. Get into a routine and stick to it. You’ll get sidetracked along the way, of course, but keeping your efforts consistent will pay off. You’ll make you own “luck.”
Since you are your own boss, you do have a little luxury to make a schedule that fits your lifestyle. If you want to start at 10:00 AM, or play golf for lunch, or work late at night, that is fine. But stick to the schedule and make it your routine. This will help you get over the initial feelings of being scared and overwhelmed and start getting you comfortable with your new specialized life and on your way to success.
Along the way, you’ll start to discover what your strengths and weaknesses are. You don’t have to be an expert at anything really; you just have to be average to above-average at a lot of things as an entrepreneur. If there are glaring weaknesses in you business skills, you simply have to work at them. You can read a book, take a class, in any case…but you’ll naturally get better each and every day just by doing your business.
Finally, do not get so frustrated in the beginning that you quit before you already get started. Depending on what you start with and what (or who) you already know it is going to take some time. already minimal success is probably going to take several months and maybe a year or more. Make sure you are mentally and financially ready for at the minimum a year.
If you’re not ready now, don’t worry. You now know the steps and what to expect to already get started. It is better to take you time and be well-prepared than to rush off and make a mistake that you will regret for years to come.
Launching and growing your business are the basic main steps 2 and 3. But those are whole other beasts that are best discussed at another time. Until then, I wish you the best of luck and hope that your new business is an incredible success.